The Best Office Printers 

Printing and Shredding are two of the most common operations in any office. In this article, we cover the best office printers that suit your daily printing needs. We’ve chosen 5 budget-friendly printer models from top brands for our listicle about the best office printers for your office. It is difficult to choose the best office printer considering a variety of models out there in the market. However, there are certain considerations that come into the picture when choosing the best printer for your business office.

SMB Resource Recommends the Best Office Printers for your Business.

Printer Functionalities that suite your needs: There are multiple types of office printers – wireless, wired, inkjet, laser/LED, single-function, multi-function and much more. One of the first things to consider is how often would your employees use an office printer. If you are choosing a multi-function office printer, their capability of converting documents, printing, scanning, faxing, copying and emailing are a set of amazing features that save both time and space.

Choose Brand Guarantee vs. Style: Unlike an aesthetic item on your office wall, an office printer is a functional requirement that needs a warranty, inspections, and replacements in the long run. Hence, it is essential to choose an office printer that comes from a reputed retailer and is sold by an authorized vendor. Since multiple employees will use an office printer daily, choose the one that makes more practical and financial sense.

Assess your Office Printer Budget: Having said that office printers come in various models and features, we suggest you assess your company’s printer budget before you go shopping. Make a list of top priorities and must-have features. If you’re printing basic documents and spreadsheets, then there’s no point spending on an expensive office printer. Set a budget limit and know where you are investing so you make sure you don’t regret your decision purchasing the cheapest and trouble-some printer model in the market just to save a few bucks. 

A Handy Guide to Office Printer Functionalities and Features

  • Printing Speed and Volume – Measured in pages per minute (ppm), printing speed has a significant impact on the printer price. Print Volume can range between 100 to 2,000+ sheets – the number of sheets that a printer’s tray can hold. 
  • Printer Memory – An important feature among the office printer models for small-to-medium-sized businesses, most printers’ memory ranges from 64 MB to 256 MB of RAM, often extendible in certain models. 
  • Dots per inch (dpi) – dpi measures the number of dots per square inch that can be fit by the printer on a piece of paper. 
  • Cloud Printer/Mobile Printing – Refers to Bluetooth/Wi-Fi connectivity to wirelessly send printing instructions to the printer. 
  • Monochrome Printers – Most common, budget-friendly features for businesses that rely on printing basic spreadsheets and plain documents. 
  • Automatic document feeders (ADF) – This feature refers to scanning, copying, emailing and faxing documents with multiple pages. Often seen in Multi-function Printers (MFPs)

Now that we’ve covered a few pointers on how to choose the best office printer for your business, we will now jump into the list of recommendations for the best office printer for your small-to-medium sized business. 

Epson Expression ET-2750 EcoTank Wireless Color All-in-One

Price: $249 + Shipping 

Buy Here: Epson Expression ET-2750 EcoTank Wireless Color All-in-One

Epson Expression ET-2750 all-in-one printer made it to the best office printers list as it is super-convenient for printing, copying, scanning, additionally offering wireless printing (from tablets and smartphones) and SD card printing. It features a cartridge-free printing with a built-in EcoTank ink incredible amount of ink, which is equivalent to about 30 cartridge sets, enough for 2 years of printing, up to 6,500 black/5,200 color pages. Although the printer has been listed under Home Printers, we strongly recommend this sustainable printer for offices since it saves cartridge replacement costs and offers incredible features at a reasonable price. Epson Expression ET-2750 printer is one of our best office printers considering the affordability and low maintenance.  

Canon MF733Cdw All-in-One Color Laser Printer

Price: $261 + Shipping

Buy Here: Canon MF733Cdw All-in-One Color Laser Printer

Canon MF733Cdw All-in-One Color Laser Printer is capable of excellent print resolution while offering a print speed of up to 28 ppm. Suitable for small offices, this printer also offers inbuilt two-sided printing feature, coupled with multiple input trays suitable for various media sizes up to 8.5 x 14″ and also a flatbed (8.5 x 11″) for odd-sized media. The printer also offers USB and Ethernet connectivity, and a vivid and vibrant color technology with a single cartridge system for an easier supply swapping. Canon MF733Cdw Printer also offers Wi-Fi Direct Connection enables an easy connection without a router. Canon MF733Cdw All-in-One Color Laser Printer has made it to the list of best office printers considering easy connectivity, reputed brand name and a multitude of printing options. 

HP PageWide Pro 477dw All-in-One Business Printer

Price: $449 + Shipping

Buy Here: HP PageWide Pro 477dw All-in-One Printer

HP is one of the market leaders in digital technologies, and no wonder a printer from HP has made it to our best office printers list of recommendations. The 4-in-1 color inkjet printer features 55 ppm, a generous sheet capacity of 500, offers super-fast printing and duplex copying (automatically scans both the sides of the media). HP PageWide Pro Printer best suits small and medium-sized businesses for its auto two-sided print, scan and copy features, secured ethernet connectivity and remote printer management. This printer is an ideal choice for workgroups ranging from 3 to 10 individuals, and supports a range of media sizes – Letter, oficio, legal, statement, executive, 3×5 in, 4×6 in, 5×7 in, 5×8 in, envelopes. 

Xerox VersaLink C405 All-in-One Printer

Price: $625 + Shipping

Buy Here: Xerox VersaLink C405 All-in-One Printer

Known for being a heavy-duty, high-specification, 4-in-1 multifunction printer, Xerox Versalink C405 printer is a perfect match for small to medium-sized businesses. The machine deep tray can hold up to 550 sheets of paper and an additional multipurpose tray holds up to 150 sheets of a multitude of media sizes. The printer can handle up to 80,000 sheets’ worth printing in a month which is a great feature for businesses. This printer offers wireless printing using Wi-Fi and NFC and comes with a super cool 5-inch color touchscreen that allows you to access your files from USB and Google Drive. Xerox Versalink C405 made it to the best office printers considering the easy installation, stable build and a sophisticated user interface. 

SMB Resource Recommendation for the Best Office Printer. 

Multi-function features can be found across all brands and at all cost scales. From basic features starting with USB connectivity, Mobile printing and Multipurpose trays; to advanced features including ADF functionalities such as duplex printing, there’s a lot to choose from. We personally recommend the Canon MF733Cdw All-in-One Color Laser Printer considering that the printer accommodates the needs of most medium-sized offices at an affordable annual maintenance budget. The pocket-friendly device handles a decent amount of prints per month and can meet your current and future demands.